CertCadence reads every certificate your contractors send, keeps a live register for every managed property, and chases the renewal before it expires. You find out about a problem sixty days early instead of the day a tenant asks.
Works alongside Alto, Reapit, Street and Goodlord. No migration. Cancel any month.
| Property | Certificate | Expires | Status |
|---|---|---|---|
| 41 Somerset StreetKingsdown · HMO · BS2 8NB | EPC | 14 Jun 2026 | 50 days ago |
| 14 Cotham BrowBS6 6AR | Gas safety record | 27 Jun 2026 | 37 days ago |
| Flat 4, 21 Oakfield RoadClifton · BS8 2AT | Gas safety record | 27 Jul 2026 | 7 days ago |
| 118 North StreetBedminster · BS3 1HL | Gas safety record | 8 Aug 2026 | in 5 days |
| 41 Somerset StreetKingsdown · HMO · BS2 8NB | HMO licence | 18 Aug 2026 | in 15 days |
The register for a 30 property portfolio. Demonstration data.
The Renters' Rights Act turned compliance from something you tidied up before serving notice into something that has to be right continuously. Meanwhile the fines are landing on agents, not landlords.
Fined across 170 agencies in a single enforcement tranche.
HMRC, published February 2026Of all HMRC anti money laundering penalties landed on estate and letting agents.
HMRC supervision dataLost every week to compliance admin at a typical independent agency.
Credas, 2025Certificate events a year on a 300 property portfolio. Roughly 75 a month to track.
Four required certificate types per propertySet up takes about an afternoon. After that the only time you hear from us is when something needs a human decision.
Your contractors send to a CertCadence address, or you forward what lands in your inbox. Gas records, EICRs, EPCs, alarm checks, HMO licences, fire risk assessments. PDFs, scans, photographs taken in a dark hallway.
Property, certificate type, issue date, expiry, engineer and licence number, all pulled off the document and matched to the right unit in your portfolio. If anything is unclear it goes to a review queue rather than into your register as a guess.
Sixty days out, then thirty, fourteen and seven. Contractor first, landlord next, you only if it is still not booked. Every message logged, so when someone asks what you did about it, there is an answer.
One setup fee covering the property import and the backfill of certificates you already hold, then a monthly fee. No per user charges and no minimum term.
| Managed properties | CoreRegister, chasing, landlord statements, evidence file | PlusEverything in Core, and anti money laundering |
|---|---|---|
| Up to 200 | £750 / mo | £1,100 / mo |
| 201 to 500 most independents | £1,400 / mo | £1,900 / mo |
| 501 to 1,000 | £2,200 / mo | £2,900 / mo |
Plus £1,500 one off setup, covering the property import and the backfill of certificates you already hold. No per user charges, no minimum term, cancel any month.
Abdigani Mohamed, Bristol. I build operations systems for small businesses, and I spent years in field sales before that, so I have a low tolerance for software that creates more admin than it removes.
CertCadence exists because compliance tracking in most independent agencies is a spreadsheet and somebody's memory, and the law stopped being forgiving about that in May. If you want to talk it through, you will be talking to me, not a sales team.
No. CertCadence runs alongside whatever you use. We import your property list once as a CSV export and after that nothing about your existing setup changes. We deliberately do not build anything your CRM already does well.
It goes into a review queue with the reason and our best guesses, and a person confirms it. A compliance register that quietly guesses an expiry date is worse than no register at all, so we would rather ask. In practice this is a handful of documents a month.
You are. The responsible person under the regulations cannot be delegated to a supplier, and anyone telling you otherwise is selling you something that does not exist. What we give you is a system that makes missing something much harder, and a documented trail of what was chased and when.
Gas safety records, EICRs, EPCs, smoke and carbon monoxide alarm checks, HMO licences and fire risk assessments. We only count what is genuinely legally required for that property, so a flat with no gas supply is not marked down for having no gas certificate.
In a UK region database. We hold your property list and your certificates. We do not hold tenant personal data, we do not need access to your bank or client account, and you can have a full export at any time.
About an afternoon of ours and roughly thirty minutes of yours. You send a property export and point an email alias at us. The backfill of your existing certificates is included in the setup fee.
Send us a property export and we will show you your real compliance position before you commit to anything. It is free and it usually surprises people.
hello@certcadence.com